Job description
The document library intern helps the communications and programme teams sort, store and publish ICS documents, including handbooks, newsletters and guides. The role calls for care and a basic understanding of how to organise information.
Key responsibilities
- Check, name and classify documents according to the agreed conventions.
- Enter document information into the system and check links and formats.
- Help check easy-to-read formats and make sure files suit users.
- Identify duplicate or outdated documents and suggest updates.
- Work with the communications team to prepare images and captions for documents.
- Keep a work log and report progress weekly.
Candidate requirements
- Currently studying or recently graduated in library and information science, information management, office administration or an equivalent field.
- Proficient in office software and basic spreadsheets.
- Careful and detail-oriented, with good data organisation skills.
- Clear written Vietnamese; reading English documents is an advantage.
- Cares about human rights and protecting personal information.
- Able to work at the office at least 2 sessions a week.
Benefits
- Guidance on document management processes in a non-profit organisation.
- An internship certificate on completion.
- A peer-based and open working environment.
- Work at the office in Bình Thạnh, Ho Chi Minh City.
How to apply
Send your CV and a short letter of introduction to nv.gro.sci@ofni, with the subject line “Application: Document library management intern”. ICS encourages applicants of all genders, sexual orientations and gender identities to apply.
